Book of Shreveport
Anderson, Scott J.
New Media Editor
Editorial Page Editor
Local Desk Editor
Asst. Sports Editor
Night Local Editor
The Times design notes (010611)
- STAND-ALONE PHOTOS: Stand-alone photos will no longer be boxed. Since each item on a page is separated by rules, this is unnecessary and redundant.
- COLUMN MEASURES: When designing pages, there are only two options. The page can either be five columns or six columns – not a combination of both. This is mostly guided by the ad stacks. If there is an even ad stack, page designer has the option of laying the page out in five columns or six columns. If the ad stack is uneven, the page design must follow a six column format. Again, do not mix the two.
- PULLOUTS: Since there can only be one tinted box per page, all other pullouts, web refers, etc. should be designed with the same aspects of a regular pullout but without the tint. Do not put a stroke on the frame and do not put a stroke at the bottom of the frame. The p9 inset is enough to set off the entry point.
- NEWS ANALYSIS: If you are using a story that is to have a news analysis label, please make sure to use the NEWS STORY OVERLINE shape. Usually, this is placed at the top of the second leg of type.
- CAPTION IDENTIFIERS: When you are identifying individuals within a caption, you only should identify the leftmost person and then name the individuals in order from left to right. Example: John Smith (left), Shirley Brown and Yolanda Gray stand before the new project Wednesday.
EDITING QUICK-HIT LIST
- Every page needs a dominant headline (at least 60 points on front and 50 inside)
- Every page needs a dominant photo. Horizontal dominant images should be no less than three columns, vertical no less than two columns
- No headline smaller than 30 point
- Columns are always ragged right
- Jump heads need a verb
- Run mugs when available
- Print on photos should be used sparingly
- Photos on color pages should be in color
- Discuss photo cropping with section editors at the site
- Inventory photos early. Don’t wait until deadline to learn one is MIA.
- Check for and use pullouts, Web reefers and ledins provided.
- Notify section editor at the site when a story needs trimmed.
- Notify section editor at the site when space dictates a choice between photos, graphics, story text, pullouts and Web reefers.
- Keep section editor at the site informed of makeovers not initiated by the section editor. Include reason for makeover.
- No food photos in promo with current press
- LSU always LSU – never Louisiana State
- Always Ole Miss – never Mississippi
Stocks computer and new security measures
Thanks to the new security measures of Gannett, you will probably find more often than not that the stocks PC will be locked when you log onto it. Unlocking it via VNC is very simple.
At the top of your VNC session window there is a button with what looks like 3 computer keys on it (if you hover over it, an explainer will pop up telling you this is the button for sending a CTRL-ALT-Delete command to the computer)
When you press it, you will be asked for the password. For that machine, the credentials are
Once you do that, everything should proceed as normal.
Tips and information about producing Shreveport Living pages and Preview:
Games pages and TV page are downloaded several times throughout the week.
TV pages can be downloaded on Tuesdays for following Thursday through Wednesday.
Games pages can be downloaded on Thursdays for following Monday through Sunday.
- Create a folder on your desktop and name it Downloaded TV/Games.
- Go to www.rbma.com site. Click on username and password. Username is 133752; password is times.
- You should see page that says “Listing of available files for Shreveport Times.” Scroll down to the bottom and find RBMA – Shreveport. Doubleclick.
- Doubleclick on RBMA – Shreveport.
- Find the appropriate set of pages on selection page. Ex. ShreveportGamesPgs.0727 or ShreveportTVPgs. 0723-0729.
- Right click and SAVE TARGET AS to your desktop. Close window.
- A Stuffit icon will appear on your desktop. Doubleclick to open. You will see games pages for the appropriate days as well as games pages/comics for Preview. The pages for Preview will be slugged for left-hand side of the page and right hand side of the page to avoid confusion. Highlight the pages and drag to folder on your desktop named Downloaded TV/Games. Do the same for TV pages. Close Stuffit windows.
- Create pages using appropriate naming conventions and add “adv” to end. Open appropriate page. Go to FILE and then OPEN LOCAL. The “Look in” window should have Downloaded TV/Games. The “Files of type” window should have ALL FILES. Go to arrow at right and click on it to get All Files.
FOR GAMES: Open appropriate games page. A MISSING FONTS window will open. Click OK and then click on black cursor in your tools palette. Start at upper left hand corner to left of HOROSCOPE REVERSE BAR and drag all the way to bottom of page just below HOROSCOPE tagline and to right hand side of page just to right of CROSSWORD and WORDSLEUTH puzzles, being careful not to include anything that is off to side of page. Hit CONTROL X to cut. Close that page but DO NOT SAVE. Paste (CONTROL V) the games page onto your Indesign page.
- Although this is a page done for us, there is a little tinkering that has to be done. Grab the GAMES STUFF shape from Living Library and put to right side of your page. This includes assorted logos, taglines, bridge suits, etc. Delete the taglines and tagline bullets from Billy Graham, Harriette Cole and Annie’s Mailbox. Highlight all three columns and hit CONTROL KEYPAD 1 to make BODY STYLE and then change to RAGGED RIGHT. Click on each of the column headlines and hit CONTROL B to get text frame options. Under VERTICAL JUSTIFICATION, change ALIGN from CENTER to TOP. Hit OK. Hit CONTROL ALT W for text wrap and add P9 to bottom of each headline. Replace taglines and bullets for each column with ones in GAMES STUFF shape.
Change YESTERDAY’S in Cryptoquote and Word Sleuth puzzles to previous day such as TUESDAY’S, etc.
Cover the heart/diamond suits in BRIDGE hand with black heart/diamond in GAMES STUFF shape. Bridge text should be ragged right.
WORDSLEUTH list of clues should always be in three columns of five words each. Sometimes a clue is two words and you change to hanging indent and then you have two columns with six clues each and a third with four. Adjust “Today’s unlisted clue” copy by moving down a little bit.
In BILLY GRAHAM, change pronouns referring to God to lowercase. These changes are the same for PREVIEW games pages as well.
Sometimes in PREVIEW, the HOROSCOPE column stars do not translate, so just highlight red squiggly line and change to ZAPH DINGBATS.
- For Preview only:
MUST change out logos on left side games page for Graham, Cole and Annie with ones from GAMES PAGE shape.
- For Sunday Living games page:
- Change This Week in HOROSCOPE column to This week (lowercase week).
- Remove box from NYTIMES CROSSWORD puzzle
- Change out Carolyn Hax logo with one from GAMES STUFF shape
- Remove box from HAX cartoon.
- Highlight all three columns and hit CONTROL KEYPAD 1 to make BODY STYLE and then change to RAGGED RIGHT. Click on each of the column headlines and hit CONTROL B to get text frame options. Under VERTICAL JUSTIFICATION, change ALIGN from CENTER to TOP. Hit OK. Hit CONTROL ALT W for text wrap and add P9 to bottom of each headline.
- Delete the taglines and tagline bullets from Annie’s Mailbox and Hax and replace with ones from GAMES STUFF shape.
- Create pages using appropriate naming conventions and add “adv” to end. Open appropriate page. Go to FILE and then OPEN LOCAL. The “Look in” window should have Downloaded TV/Games. The “Files of type” window should have ALL FILES. Go to arrow at right and click on it to get All Files. Open appropriate TV page. A MISSING FONTS window will open. Click OK and then click on black cursor in your tools palette. Capture (or grab) TV grid, Pickles, Sudoku and NYTimes Puzzle only. Do not grab text boxes to right of TV grid. Hit Control X to cut. Close that page but DO NOT SAVE. Paste (CONTROL V) the TV page onto your Indesign page. The only change that needs to be made on this page is to bring the Sudoku box a half pica from Sudoku standing head and fit content to frame.
Downloading hard copy puzzles
Bridge, Jumble, Sudoku (daily and Sunday)
Create a folder on your desktop and name it Games Page. This is where you will put your puzzles that you download week to week. It is best if you empty this folder at the end of each week before you put new ones in.
Username is email – firstname.lastname@example.org
Password is lashti
Once you have logged in, you will see the Tribune Media Services home page. In the left hand column shaded blue and under My Sources heading, you will see Daily Bridge Club (under Lifestyle & Family) and Jumble and Sudokus (under Games & Puzzles).
Double click Daily Bridge Club and it will direct you to bridge text and puzzles. Scroll down until you find the week of puzzles (not text) you are looking for (They are in no particular order so don’t freak if you find a week for a month out before you find the ones you need). Right click on DOWNLOAD. SAVE TARGET AS to your desktop.
Go to Jumble and the puzzles you need should be at the top of the page. You will get a month at a time. Right click on DOWNLOAD. SAVE TARGET AS to your desktop.
Go to Sudoku No Logo Daily and find the week of puzzles that you need. Make sure that it is horizontal ALTHOUGH THE PUZZLE PICTURE WILL BE VERTICAL. At the end of the puzzle name should be H.SIT. Right Click on DOWNLOAD. SAVE TARGET AS to your desktop. Do the same for Sunday puzzle.
Go to your desktop and open the Stuffit folder for Jumble puzzles. Puzzle names will be 20090817pzjud-a.sit. or whatever date the puzzle is for. Click on PDF puzzle for Monday (it will be the puzzle with the Adobe Acrobat icon to the left of it and a.pdf at the end of the name) and drag to your desktop. Do this for following five puzzles for the week. Close the Stuffit folder. Print the puzzles and then put in Games Pages folder on your desktop.
Repeat for Bridge: Puzzle names will be 20090817pzdbc-a.sit. or whatever date the puzzle is for.
Repeat for Sudoku: Puzzle names will be 20090817pzsup-a.sit. or whatever date the puzzle is for.
Repeat for Sunday Sudoku: Puzzle name will be 20090817pzsun-a.sit.
Joseph Crossword, Word Sleuth puzzle and answers, Cryptoquote
Username is 133752
- Go to www.rbma.com site.
- You should see page that says “Listing of available files for Shreveport Times.” Scroll down to KFS – Joseph Crossword. Doubleclick. Scroll down to find appropriate puzzles. For instance, for August 10 puzzle would be named Joseph 20090810.tif. Right click. SAVE TARGET AS to the Games Page folder on your desktop. Do all six Crossword puzzles, then scroll down and do all six Cryptoquotes. Afterward, scroll to very bottom and click on Return to Selection Page. Find KFS – Word Sleuth and follow same steps for answers and puzzle. Close the window.
- Go to Games Page folder on your desktop and open. Highlight only the Crosswords, Cryptoquotes, Word Sleuth Puzzles and Answers. Go to File. Drag down and hit Print. A window should pop up that says Photo Printing Wizard. Hit the word Next. All puzzles should have check marks in the little box to the right which means they have been selected. Hit Next again. Make sure the proper printer is selected. Hit Next again. Make sure Full Page Fax Print centered and rotated to fit is highlighted. Hit Next. Puzzles should print. Then hit Finished.
New York Times Daily Crossword and N.Y. Times Sunday Crossword
Down toward the bottom of the New York Times News Service home page, doubleclick on My Subscriptions. At the bottom it will show what the Times has access to. Doubleclick on Daily Crossword. Find the week of puzzles that you need. Ex. NYTDaily0817 0822.sit. Right click and Save Target As to your desktop. Return to previous page. Click on Sunday Crossword. Find appropriate Sunday puzzle. Right click and Save Target As to your desktop. Close page.
Go to your desktop and open the Stuffit folder for NYTdaily puzzles. Puzzle names will be NYT0817pdf. or whatever date the puzzle is for. Click on PDF puzzle for Monday (it will be the puzzle with the Adobe Acrobat icon to the left of it and a.pdf at the end of the name) and drag to your desktop. Do this for following five puzzles for the week. Close the Stuffit folder. Print the puzzles and then put in Games Pages folder on your desktop.
Go to your desktop and open the Stuffit folder for NYTsunday puzzle. Click on PDF puzzle for Sunday and drag to your desktop. Print puzzle and then put in Games Pages folder on your desktop.
VERY IMPORTANT: Also click on NYTSunday0823ag.pdf (or whatever date for Sunday is) and drag to DESKTOP. These are the crossword puzzle answers that run in Classified. Someone will get a call in the middle of the night if this is not done.
Open the NYTSunday answers with Adobe Photoshop. Click on OK on the Rasterize PDF Format window. Go up to Layer and drag down to Flatten Image. You will notice a change in the answers’ background. Go up to Image. Drop down to Mode and select Bitmap. A window will pop up. Resolution should be 300 pixels/inch. Method should be 50 percent threshold. Click OK. Go up to Image. Drop down to Mode and select Grayscale. Size ratio should be 1.
Go to File and Save As to IN folder under ART-GAMES in SHR ART FOLDERS ON SHR-HWEB on your Desktop. (Jeff or someone in tech services might have to give you access to this) File name should always be date 0817NYTanswers. FORMAT should always be a Photoshop EPS. Close puzzle and save to Games Page folder just in case you need to resend.
VERY IMPORTANT ALSO: The NYTimes Daily puzzle for Friday goes in Preview and is the only puzzle that has to physically be put in the sytem because it is not part of a prepared page by Reed Brennan.
Open the NYT0814 (or whatever date) puzzle in Adobe Photoshop. Under the Rasterize PDF Format window eave width and height as is but make sure resolution is 300 pixels/inch and mode is grayscale. Check anti-aliased and constrain properties. Hit OK. Puzzle will appear. Grab crop tool (the diamond third tool down on left of tool palette) Start just to left of The New York Times Crossword heading and drag just below the puzzle answers and over just to the right of puzzle. All the text at the top as well as that black rule will be deleted. Double click on puzzle and it will be cropped. Click to right of puzzle in gray. Go up to Layer and drag down to Flatten Image. Go up to Image. Drop down to Mode and select Bitmap. A window will pop up. Resolution should be 300 pixels/inch. Method should be 50 percent threshold. Click OK. Go up to Image. Drop down to Mode and select Grayscale. Size ratio should be 1.
Go to File and Save As to IN folder under ART-GAMES in SHR ART FOLDERS ON SHR-HWEB on your Desktop. You do not have to rename this puzzle but it needs to be saved as EPS.
You may have to adjust lineup as needed depending on content, pages and ad stacks. www.allmoviephoto.com has publicity stills of almost all new films. These can be downloaded into local photos. Some cover over with cutlines, some have to have them added. AP carries some film images for reviews but they usually movie later, rather than earlier.
- Booking Preview:
In the Templates basket, find CS2 Shreve Tab Even, CS2 Shreve Tab Odd and CS2 Shreve Tab Dbl. These are the templates you will use. Preview us currently running 28 pages. Templates are chosen based on the lower page number of each pair. Even numbers would take the even-page template, odd numbers would take the odd-page template. NOTE: The centerspread only would take the doubletruck template. Pages and naming conventions for 28 pages are as follows:
Pages 28-1 – 5TB0100E0807adv
Pages 2-27 – 5TB0200E0807adv
Pages 26-3 – 5TB0300E0807adv
Pages 4-25 – 5TB0400E0807adv
Pages 24-5 – 5TB0500E0807adv
Pages 6-23 – 5TB0600E0807adv
Pages 22-7 – 5TB0700E0807adv
Pages 8-21 – 5TB0800E0807adv
Pages 20-9 – 5TB0900E0807adv
Pages 10-19 – 5TB1000E0807adv
Pages 18-11 – 5TB1100E0807adv
Pages 12-17 – 5TB1200E0807adv
Pages 16-13 – 5TB1300E0807adv
Pages 14-15 – 5TB1400E0807adv
Odd/even templates ARE NOT interchangeable. If the wrong template is used, the page will not print correctly.
Prepress deadline for thumbs to desk is 11 a.m. Tuesday. Look them over and call Minnie at 459-3439 and request any ad moves, changes to better accommodate copy for individual pages. She will send revise thumbs and then put pages on the server. Ad pages will come as individual pages and the ads must be copied from the individual pages to the appropriate (booked) pages.
How to put ads on pages:
Booked pages will be under Publications, Shreveport Tabs, Friday and the appropriate date. They will be under a sub folder slugged First. Pages from Prepress will be slugged Second.
Open Page 1 (pages 28-1). View it at about 25 percent so you see entire page on screen.
Click on another tab at bottom of Jaxbox window. Open folder slugged Second and then doubleclick on sub folder E. Jazzbox window should be about half your screen and moved to the right so that you see your opened booked Preview page underneath. Click once on appropriate Jazzbox page – in this case Page 28 – and drag to page 28 on Indesign page. Continue this process for each page. It is easier to place ads for odd numbered pages first so that you don’t accidentally drag an ad from an even numbered page over to an odd numbered page. When closing ad pages from prepress, do not save so in case you make a mistake, you have the ads in place to redo.
Layout notes particular to Preview:
You will have to put the date on the cover each week.
There is a .5 rule between Hot Ticket text and If you go information. There are 3 returns between Hot Ticket text and If you go information.
Page headers are placed 1 pica below folio rule.
This Week calendar must include “Fun Guide” blurb at beginning.
Jump lines are “continued on” and “continued from” instead of “See XXX, Page X” like rest of paper.
SPECIFIC WORKFLOW FOR SOME LIVING PAGES THROUGH THE WEEK
Tuesday Living is usually entertainment related. It is done on Monday.
Kathie will send over the items for the rail. See Terrie’s instructions for naming the rail items.
Page 2 is always the books page. That page gets bestsellers lists, library column, and book reviews. Kathie pulls the copy for this page. If you have too much nonbook related copy for the rest of the section, you can split the page and make part of it books and the other part of it just features.
Page 3 is comics, our Prepress department takes care of that page.
Page 4 is games. Terrie should have instruction about how to handle this page.
Page 5 is the TV page. Part of this page is prepaginated, just like the games pages. Kathie will send the copy for the remainder of the page.
Page 6: I usually put any jump I have on this page. Kathie will send you the rest of the copy.
Wednesday living is food & drink. I usually begin this section Monday afternoon but the bulk of it is done on Tuesday.
There are two rails on this front. Kathie will send the rail items. The first blurb on the left gets a standing head over it named fast food. The second item on the left gets standing head named today’s special. The right rail has two items; they are winetalk and something else that Kathie pulls
Page 2 is usually slated for either Marlyn Monette’s column or Maura Pugh’s column. Marlyn run the first 3 Wednesdays of the month. Maura runs on the last Wednesday of the month. On months that have 5 Wednesdays we won’t have a columnist for the 4th Wednesday. When that is the case we usually run something that has several recipes and art.
Page 3 is comics; our Prepress department takes care of that page.
Page 4 is games. Terrie should have instruction about how to handle this page.
Page 5 is the TV page. Part of this page is prepaginated, just like the games pages. We fill in the two columns to the right of the TV grid. Connie Aclin’s column usually goes there; use her column logo. If there is a week that she does not write a column, Kathie will notify you of what else to run.
Page 6: I usually put any jump I have on this page. Kathie will send you the copy.
Coding recipes: There are paragraph styles for recipes. The names of all recipes get recipe head. The ingredient list gets recipe list. The instructions get recipe text. It’s important to remember that you have to alter the recipe head style. For some reason it is sent to have a hanging indent, we don’t use hanging indents in our recipe heads. All items in the ingredients list get a bullet before them. All fraction amounts of an ingredient need to be put into fraction format. There is a line between the recipe ingredients list and the instructions. You need to make sure all the ingredients listed are in the instructions and vice versa.
Tablespoon – Tbsp. or Tbsps.
Teaspoon – tsp. or tpsps.
Pound – lb.
Ounce – oz. or ozs.
Package – pkg.
Quart- qt. or qts.
Grams – g
Milligrams – mg
Only use abbreviations in the ingredients list. Spell stuff out in the instructions.
This day is spent working on Sunday Living pages.
Page 3 is Scene & Heard. Maggie usually has all the photos ready by Tuesday afternoon. The column may be ready by then too. She has one picture that runs up in the body of the copy and the rest run underneath it. She sends the cutlines over in a separate file. Use the cutlines that she sends, not the ones that are attached the photos themselves. There will be a pullout with the column that promotes the current photo galleries related to Scene & Heard and upcoming ones. If there is no pullout about it, you need to ask them because sometimes she forgets.
Page 5 is the TV page. The entire page is a PDF sent to us by FYI. You download it from the FTP.
Page 6 is the Celebrations page devoted to snapshots. Use the Celebrations front master page. You only need the top part of the master page, delete all the other stuff. You will need to place the snapshot header on the page. It is in our library and gives details on how readers can submit photos. You can usually get about 10 pictures on the page. In the library, you will find the snapshot cutline shape. Use this for the cutlines.
Page 7-9 are a mix of Celebration pages and bride ads. These pages contain the celebration items: Applause, Marriage Licenses, Births, and Front & Center. These are usually placed on the pages as they fit around the ads. Applause usually has photos and mug shots. When there is a photo, the cutline will be the item that would normally run in the body of Applause.
Page 10 is the entertainment page. It needs to have the Sudoku puzzle on it and the calendar. There is a shape for the Sudoku puzzle in the library. Kathie will send you the copy needed for this page.
I usually spend the morning onlining the Sunday copy and building the Scene & Heard photo gallery. This is a relatively light day. I also start the Monday Living pages. Kathie usually has all the stuff in for the pets page (Mon. 6C).
Mon 6C: It is always half a page. You will have the 9 animal shelter photos, the Greg Flowers column, and the reader-submitted pet photo. Once a month, we only run 7 shelter animal photos and we run shelter statistics. There is a shape for the statistics in the library. There is also a shape for the box that contains all the animal shelter photos, a submission information box, and a two-column and three-column reader submitted photo box.
Mon 5C is the TV page. Part of this page is prepaginated, just like the games pages. We fill in the two columns to the right of the TV grid. David McMillian’s column Strategies for Living runs in that space. It usually fills the entire whole. His column logo runs with it.
I also usually begin the Monday front on this day also. It just depends.
Mon 1C: I have been told that Kathie will be sending over the rail items. See Terrie’s instructions as for what to label the items on the rail.
Mon 2C usually contain the jump from the font and Doreen Nagle’s column – Parenting in a Nutshell. She has a column logo that runs with it. The calendar also usually runs on this page. Anything else that runs on this page is typically wire. Kathie will send it over to you and she’ll let you know about anything that has art with it.
I also online all the Monday Living copy at the end of Friday and help out with the Conversations pages as needed.
Downloading Pickles cartoons:
These are downloaded from the FTP. They are in the profile name FUNNE. They post several weeks at a time. You can download the entire folder at once – that contains one week’s worth of cartoons. These are used for printouts to check against the proofs. We also use this to save the Friday cartoon as a PDF for the Preview section.
Downloading Sunday TV page:
This is also downloaded from the FTP. It’s in the profile name FYI-Grids. Then go into the Dailies folder and get the date you need. You only need to get the Sunday page because that’s the only one we do ourselves. Save it to your desktop and check a few of the listings to make sure they are correct. After that, it can be placed on the page.
VP of sales, FYI Television
(678) 364-9122 – business
Mayra (Mita) Pastore
Customer service rep, FYI Television
Washington Post group
* You can contact her if you have any problems with Pickles cartoon
David Sparks will be the first person you should contact with any trouble or questions you have about TV-related items. The after-hours number to call to contact someone after 5 is (817) 739-1204.